Communication Process and Limited Budget †MyAssignmenthelp.com

Question: Discuss about the Communication Process and Limited Budget. Answer: Introduction: Joe is being faced with a challenge since as time goes, his span of control also seems to be increasing. However, Joe should refer to the five functions of management, and he will manage to achieve the goal of accomplishing more with a limited budget. These functions are as follows; Planning, planning involves defining the goal and establishing the most effective course of action that is to be taken to achieve the goal. For this to take place, the Joe must be flexible to be able to coordinate all the departments. Also planning will involve having knowledge of all the institution's resources. Organizing, organizing will involve putting in place a structure that incorporates the all the departments that Joe controls. This will be made possible through an organization structure that shares a common value for all the departments. This will help Joe to communicate his goal and influence the staff to work together. Staffing" this function is very crucial to take note as the recent layoff has reduced the number of workforces. The function involves controlling all the management needs for the departments through assigning the right people the right tasks. This function will also involve training and development of employees. Coordinating, coordinating is that function of a manager to ensure that all the functions of management are working by aims of the institution. Joe can better exercise this function in meetings and in planning where he communicates the agendas of the institution. Moreover, coordination takes place through supervision and giving direction Controlling, controlling ensures that there are performance standards that have been established for the institution and trickles down to the departments. Joe needs to ensure control by measuring the activities of the departments agonist the key performance indicators as well as appraisal the staff under his span of control. Once Joe manages through incorporating the five functions all the departments will work together for a common goal of the institution and manage to accomplish more. The ideas above can be applied to our organization through taking the staff through training. The five functions of management is not a new concept. However, it requires that the staff revisit the area so that they can get much better understanding and as well get to learn the new ideas that have been introduced based on these functions of management. The main issue with Jennifer is that she is poor at communicating and getting along. To reach out and address the issue there is a need as the CEO to follow the five steps of communication. The first step will be to create the message that I aim to convey to Jennifer. This step will also require that I use the most appropriate medium possible, which will allow the message to be clear and concise to avoid ambiguity and manage to influence a positive reaction on Jennifer. The next step is the transmission of the created message. This step has various ways in which I can transmit the message to Jennifer. I can call her to my office and tell her the message, write an E-mail and send it to her or deliberate the issue with the Chief Accounting Officer who will then talk to Jennifer since she reports directly to him/her. The reception this step will solely rely on the recipient of the message whom in this case is Jennifer. The transmitted message through the chosen medium, either orally or written will depend on how Jennifer will receive it. However, as the CEO I will make sure that I cover all the areas adequately. The fourth step is the translation, which also falls on the recipient's side. Jennifer will translate the message conveyed and depended on how clear the information has been laid down; she will be able to make her judgment depending on how she understands the message. The translation will involve turning the possibly complex content in the message to important and manageable components. The final step is the response step; this step can also be referred to as feedback. Jennifer will conclude the communication process by taking this step. The response may occur in various ways, including, a change in behavior, oral communication to the CFO or Me the (CEO), or a written message through a letter or E-mail (Smallbusiness.chron.com, 2017). The issues with Jennifer require that she work on her personality. Besides her great talent in accounting, she also needs to improve her personality. The following areas should help to improve her personality if properly addressed: She should strive to remain happy and enlightened this will involve seeing the world in a joyful way. This will help attract her peers Jennifer should stay calm in tense situations; the calmness will instill confidence on the team that she is leading as well as portray a good personality. Through this, she should be able to control the team. Keeping an open mind is also another thing that Jennifer should consider. This will involve being flexible and being able to accommodate other peoples views without judging them. This will allow her to make many new friends and live a much more interesting life. Jennifer should consider being modest, although she has a great talent in accounting, managing to balance it in a way that her peers do view it as ego are very important area to address. Addressing this area will not only make her more attractive but also e able to mentor her team to reach the same level. All the addressed areas above are intrinsic meaning they depend on the individuals effort in trying to improve them. However, as the CEO, I can hear by appreciating her efforts and showing her that she is a valuable member of our organizational team to improve her self-confidence. Moreover, I can convince the rest of the team to support her and approach her. From this point I will occasionally ask her who she how many people, she has managed to make friends with within the organization, as well as how many pressing situations she has managed to handle calmly. Pascal is aiming to merge two departments in the insurance company. This process is not as simple as it sounds as it causes chaos. To better merge these departments and form a strong and unified team he should do the following: The first step for Pascal should to first assess where the two departments are currently positioned regarding the circumstances to be developed as a result of the merger. Pascal should carefully plan the merger and manage the integration to tap the opportunity to strengthen the abilities of the combined departments. The next step will involve the two departments on the changes that are about to take place so that they can be prepared. Moreover, this step will involve consulting with the two departments so that time can be set for the merger. The third step is assessing the human impact since whenever departments are merged, a few employees must leave. Therefore, it is good to identify who is leaving and how to inform them. The final step is to establish a common ground and common values, which the merged department will be sharing to enable them to focus on achieving the company goal. Once Pascal follows these steps in merging the departments, he will manage to reduce conflicts and ensure the merge takes place smoothly (Jane, 2017). References Smallbusiness.chron.com. (2017).5 Steps to the Communication Process in the Workplace. [online] Available at: https://smallbusiness.chron.com/5-steps-communication-process-workplace-16735.html [Accessed 28 Apr. 2017]. Jane, K. (2017).EMCVoice: 3 Ways To Successfully Combine IT Departments In A Merger. [online] Forbes. Available at: https://www.forbes.com/sites/emc/2014/07/14/3-ways-to-successfully-combine-it-departments-in-a-merger/#7a2bee7c4e41 [Accessed 28 Apr. 2017].